Rock Band Director/Coordinator

Waltham Public Schools – Fine & Performing Arts

Position Overview

The Rock Band Director/Coordinator provides year-round planning, coordination, instructional leadership, and production management for the Waltham Public Schools Rock Band Camp. Founded in 2004 with one six-student band, the program has grown to three ensembles serving approximately 50 or more students annually. The eight-month program culminates in a public concert each August at Waltham High School.

The Director/Coordinator works closely with students, families, instructional staff, middle school music teachers, the Summer School Director, Human Resources, vendors, technicians, and community partners to ensure a successful, financially sustainable, and well-organized program.

Major Responsibilities

Program Recruitment and Enrollment

• Recruit returning and new students beginning in January.

• Coordinate auditions and communicate with middle school music staff regarding prospective students.

• Maintain student rosters and organize students into three balanced ensembles based on instrumentation, skill level, and musical needs.

• Communicate regularly with families regarding auditions, registration, tuition, payment deadlines, camp dates, scholarships, and concert information.

• Continue recruitment as needed to maintain appropriate enrollment and program revenue.

Staffing and Personnel Coordination

• Confirm instructional staffing, including approximately four full-time and one part-time camp staff members.

• Communicate staff dates, hours, responsibilities, and hourly rates.

• Identify staffing vacancies and assist with recruitment and interviews as needed.

• Coordinate hiring information with Human Resources, including CORI, fingerprinting, payroll, and required employee documentation.

• Submit and monitor weekly staff payroll information during camp.

Budget and Financial Management

• Develop revenue projections based on student tuition and anticipated staffing expenses.

• Monitor tuition payments and work with the Summer School Director to ensure payments are recorded.

• Review projected revenue against salaries, vendor costs, concert expenses, and other program needs.

• Coordinate scholarship eligibility with the Summer School Director.

• Submit vendor invoices and assist with reconciliation of program and concert funds.

Curriculum and Musical Planning

• Collaborate with co-directors to select appropriate repertoire for each ensemble.

• Seek student input regarding repertoire, instrumentation, keys, and performance opportunities.

• Coordinate with arrangers regarding instrumentation, student ranges, and musical needs.

• Develop the complete concert curriculum and performance sequence.

• Assign students to songs, instruments, and individual parts in collaboration with instructional staff.

Fundraising

• Plan and coordinate the annual spring fundraiser to support concert and equipment expenses.

• Responsibilities may include:

• Preparing trivia and presentation materials.

• Soliciting food and raffle donations.

• Coordinating publicity and ticketing.

• Securing sound equipment and event space.

• Gathering supplies.

• Organizing donated raffle items.

• Collecting receipts and coordinating deposits with the Summer School Director.

• Soliciting support from local businesses and community partners.

Summer Camp Operations

• Coordinate student medical forms and required documentation.

• Maintain daily student attendance.

• Coordinate instrument distribution, equipment movement, and classroom/stage setup.

• Ensure appropriate media-release information is confirmed.

• Coordinate with parent volunteers, photographers, and other program supporters.

• Maintain ongoing communication with families and students throughout the camp.

Concert and Production Management

• Coordinate all aspects of the culminating August concert.

• Hire and communicate with sound and lighting technicians.

• Coordinate production meetings and event logistics.

• Oversee:

• Sound and lighting.

• Stage setup.

• Projection and slideshow materials.

• Publicity, posters, and tickets.

• Lobby setup.

• Parent volunteers.

• Ticket sales.

• Photography.

• Equipment setup and breakdown.

• Work with the Summer School Director following the concert to reconcile and deposit ticket-sale revenue.

• Ensure all equipment is returned to the appropriate classrooms and schools following the event.

Annual Planning Cycle

The Rock Band Director/Coordinator position requires active program coordination from January through August, with responsibilities increasing significantly during the spring planning period and the July–August camp and concert season.

Desired Qualifications

• Experience directing or teaching contemporary/rock ensembles.

• Strong knowledge of instrumental music, ensemble balance, repertoire selection, and student-centered music instruction.

• Demonstrated organizational and project-management skills.

• Ability to manage multiple timelines, budgets, staff, vendors, and event logistics.

• Strong written and verbal communication skills with students, families, staff, and community partners.

• Experience coordinating performances or large-scale Fine & Performing Arts events.

• Ability to collaborate effectively with school and district personnel.

• Commitment to creating an inclusive, engaging, and high-quality musical experience for students.

Compensation

Per the WEA contract stipend schedule

Non- Discrimination Notice: Waltham Public Schools does not discriminate on the basis of race, color, religion, disability, national origin, gender, gender identity or sexual orientation.

Waltham Public Schools has partnered with the Massachusetts Partnership for Diversity in Education (MPDE) in our effort to welcome diverse candidates to our school system. We value and prioritize the hiring of educators who bring a wealth of perspectives and experiences to our schools, and who reflect the diversity of the students we serve.

MPDE is a collaborative of public school districts with a 40-year uninterrupted history committed to supporting the interest of its members to increase the numbers of teachers of color for their schools by providing recruitment support and related services.