Administrative Assistant III, Director of Fine Arts
Cypress-Fairbanks Independent School District
Apply through the verified listingQUALIFICATIONS:
• High school graduate or equivalent; college credits with office skills training or equivalent business school training preferred.
• Minimum of three (3) years of administrative secretarial experience, bookkeeping experience, and experience in public education settings preferred.
• Knowledge of school district organization, operations and administrative policies, procedures, and business practices, including procurement procedures.
• Possess exceptional interpersonal and communication skills, including a pleasant telephone personality. Must have the ability to interact with a diverse clientele in a professional manner.
• Must have a high degree of integrity and confidentiality regarding student records, employment records and department issues.
• Must be detail-oriented, self-motivated and able to work collaboratively. Must be able to handle multiple complex tasks with minimal supervision.
• Proficiency in Microsoft Office Suite and Google Suite are required. Experience with eFinance Plus and Laserfiche are also preferred.
• Must have the ability to work with frequent interruptions and to maintain emotional control under stress.
TERMS OF EMPLOYMENT:
244 days
SALARY/PAYGRADE:
$38,788.00 – CP6
Salary Range (based on experience) as set by the Board of Trustees for the school year
ESSENTIAL FUNCTIONS:
• Prepare correspondence, forms and reports for the Director of Fine Arts.
• Maintain physical and computerized files.
• Assist teachers with procurement of supplies and repairs.
• Prepare a large volume of purchase orders for the MS & HS music, theatre and dance programs, as well as for the Director of Fine Arts.
• Process consultant agreements and follow-up with consultants and Fine Arts campus directors through completion.
• Maintain all financial and budget records. Reconcile budget reports for all departmental accounts including the school accounts for the MS & HS music and dance programs.
• Assist in preparing for special activities and meetings.
• Assist teachers with questions regarding general district policies and department procedures.
• Assist teachers with travel arrangements including travel forms, travel advancements and field trip requests.
• Track and submit Color Guard and Fine Arts Long-Term Sub timesheets and Extra Duty Pay.
• Process and track Capital Outlay purchases.
• Assist with background checks on Fine Arts consultants.
• Request New Vendors and Submit W9s.
• Process Payroll for Fine Arts employee supplemental pay.
• Maintain office supply inventory and order as needed.
• Answer and respond to incoming calls, taking reliable messages and routing them to the appropriate staff member. Greet and assist visitors with inquiries.
• Maintain confidentiality of information.
• Process and respond to emails in a timely manner.
• Perform other duties as assigned by the Director of Fine Arts.
• Regular and reliable attendance is an essential function of this job.
WORKING CONDITIONS:
Mental Demands/Physical Demands/Environmental Factors:
Maintain emotional control under stress; tolerate moderate noise levels; work with frequent interruptions. Repetitive hand motions; prolonged use of a computer, prolonged sitting.
APPLICATION INFORMATION:
Applications will be reviewed. Not all applicants will be interviewed. Preference will be given to all CFISD employees. Hiring Managers may choose to email you regarding this application. Please monitor your email regularly for any communication.